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eFacility's Document Management module is an online document management and collaboration tool that allows users
to publish and share their electonic documents over the web. Documents can be related to a particular facility and can be
integrated with other eFacility® tools such as the interactive GIS maps.
The Document Management module allows users to:
- Build a virtual data room or eRoom for one or more facilities.
- Upload any electronic document and link it to a given facility.
- Open an electronic document in your browser or download it to your PC.
- Restrict a user's access to documents in one facility, 10 facilities, facilities in the truck group, all facilities etc. depending on their security level.
- Use a keyword-based search engine to search for and locate documents. Users can search by facility, keywords and the AND and OR operators.
- Use an Explorer-like tree-view system to look directly at folders containing a facility's documents.
- Link selected documents (e.g. borehole logs, photograph, access directions) to sample sites or other locations so that the documents are available from the interactive maps.
- Link photographs (and their direction of view) to an interactive map.
- Instead of storing a document such as a global procedure within a facility, users can place them in the Common Documents folder whose contents are available to all users, no matter what their access rights are.
- Each eFacility® project can define its own set of folders in which to store different types of documents. Folders are customized to reflect a client's normal working practices.
- Large documents can be loaded in pieces to decrease download time. For example a 9 MB pdf file can be loaded in 3 pieces; Report text (0.5 MB), Figures (1 MB) and Appendices (7.5 MB); a user who just wants to read the report can quickly download the report text and leave the rest for later.
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